Information Technology Updates

Information Technology has scheduled a planned maintenance window for the CatID authentication services. Maintenance details are listed below.

Scheduled For:

Saturday, March 3rd, 2018 from 6:00AM - 9:00AM

IT-AIS will be conducting patching efforts to multiple production infrastructure databases and application services, primarily those responsible for CatID services.
This will result in a three (3) hour outage.  Such services include, but are not limited to:

Impacted University Services:

Non-University authenticated services (Shibboleth)

• Gmail (and other Google services)
• ProTrav
• Lynda
• Aleks
• iFolio
• Qualtrics
• UnitedWay

Student Information Systems

• Peoplesoft Campus Solutions
• Student Center
• Advisor Center
• Faculty Center

SOA Applications

• ProTrav

Self-Service Java Applications

• University Directory
• CatID Password Administration
• Budget Adjustment
• Financial Resources for Students
• Application for Administration
• ITS Absence Request Form
• Non-payroll direct deposits (end user and admin)
• Online Directory
• Parking
• Personnel Action Form (PAF)
• Report ID Lost
• Salary Worksheets
• Self Support Fund
• Student Employment Approval Form (SEAF)
• Student Academic Request
• Study Abroad

University Custom Applications (CGI)

• Update My Personal Info
• Voting and Surveys
• Access to UNI Gmail via the mainpage header 'Email' link
• Most Portal pagelets
• Programming Authorization Request (PAR)
• Online Job Board

Performance Assessment System 

• UNITED System
• Education Leadership Principalship/Superintendency System
• Communication Science and Disorder Student Tracking System

Other Services

• Document Imaging -  All OnBase Clients 
• Non-UNI Hosted Applications
• Iowa STEM Application System
• Duo Enrollment 
• My Universe Portal
• Peoplesoft CRM Systems
• Online Application for Admission
• Online Course Lookup
• eBusiness Forms and Self-Service
• Self-Service Timecard
• iProcurement
• W2

This outage is needed to apply security patches to the databases, applications, and operating systems.

Contact:

UNI IT Service Desk
servicedesk@uni.edu
319-273-5555

Submitted by Jim O’Loughlin, Languages & Literatures

I’d like to say that this insight was the result of careful study and analysis, but it was something I stumbled into, like many of the best ideas.

In most of my literature and writing classes, students engage in group work, combining forces to answer a question or interpret a passage and then reporting back to the class as a whole. Such exercises typically require little technology beyond a slip of paper and maybe a chalkboard. However, often it is beneficial for groups to have a lasting record of their responses, and other times I would like students to have access to the internet as part of their collaborative efforts.

At such moments, the standard classroom with its single instructional computer doesn’t work well, but it doesn’t make sense to relocate to a computer lab for a single exercise either. I have tried setting up a word processing page or a PowerPoint file to record information. The problem that created was that the instructor computer became a bottleneck, as students had to wait for each group to write their response on the same machine. It wasn’t a good use of class time, and after one such experience a student pointed out to me that it would be possible to have multiple people edit a Google Slides file at the same time. And then it all started to come together. Since the Google App suite is already built into the UNI Gmail-based system , it is extremely easy to use.

Now, before a class with group discussions, I create a Google Slides file and put a different group question or task on each slide.

Once class begins, I share that file with the entire class (using the single Google Groups address each class has) and give the students writing privileges (that’s the pencil icon).

These class sessions then become bring-your-own-device days. However, I don’t need every student to have a laptop or tablet.  Each group only needs to have one device, and with that, each group can simultaneously add their response to their specific slide.

There’s a bonus to this method.  Though I will go around and check in with each group on their progress, it can often be difficult to perceive if a group is having trouble or is already done or if they’ve completely misunderstood the directions. However, the Google Slide file updates on the fly, and from the instructor computer I can watch all of the responses being written, allowing me to intercept in-process any emerging problems or snafus.

When the class comes together to have each group report back, I’m able to present the slides to the entire class, and after class, each group (and any student who missed class) will have access to that file. It is possible afterward, if for some reason I wanted to ensure that these slides were not altered, for me to change the permission setting for the class from “writing” to “viewing” (the eyeball icon).

 That would lock down the responses though the slides would still be available for reading.  Of course, the whole slideshow could can also be embedded into a Google Site, if you want want to centralize these responses.

What I like about this class hack is that it does not represent a huge change in my pedagogy. It’s a simple use of readily-available technology, but it’s made group work more efficient and more practical.

January 28th is National Data Privacy Day, an educational initiative focusing on raising awareness among businesses and individuals about the importance of protecting the privacy of personal information. With more and more information being collected by companies, websites, and social media, this is something everyone should consider.

To understand the importance of Data Privacy day, it is vital to understand Personally Identifiable Information (PII) and exactly what privacy is. PII is any combination of data points that can lead to the identification of a specific individual (you). This can mean things such as your name or email address, but most times PII refers to “sensitive PII” such as Social Security, driver’s license, state identification, or financial account numbers. Sensitive PII can also exist if PII is combined with another piece of information about you such as a birthdate, medical information, or even passwords. The more pieces of data combined about an individual, the more valuable and sensitive the body of information becomes.

Privacy is often considered to be the concept of confidentiality, which is keeping information secret from those that should not see it. While that is an aspect of privacy, often called “need to know,” privacy is much more. Privacy is a larger concept centering on you as the individual to whom the information refers. It is about your rights to access, correct, and control the information that another entity has about you.

Privacy Rights:

Organizations that honor your privacy will not only protect confidentiality, but should follow a set of principles related to how they manage your information, including:

• Not collecting more information than they need to conduct their business with you;
• Informing you of what they will do with the information that they collect and not doing more with it than they have promised;
• Retaining the information for only as long as it is needed and then properly destroying the information;
• Not sharing your information with others without your permission, except as required by law;
• Allowing you to review and correct information if necessary.

To understand your privacy rights it is essential that you read the privacy policies of any organization to whom you provide information, especially PII. This includes websites, health care providers, insurance companies, and financial institutions. If you do not agree with how they intend to protect your privacy, consider not using their service.

Privacy is a Shared Responsibility:

While organizations and websites have a responsibility to protect your privacy, which most will outline in their privacy policy, this is also your responsibility. Social media users are especially susceptible to privacy concerns. Individuals voluntarily place enormous amounts of information about themselves, their friends, and associates, on social media. It is critical that everyone is aware of the information they post on social media services, such as Facebook, LinkedIn, Snapchat, and Twitter. This awareness is not limited to what you post about yourself, but what you post about others as well!

Identity Theft Protection:

Despite many organizations best efforts in handling and using your private information properly, the countless breaches of PII by cyber criminals in the past few years have resulted in the exposure of information about millions of people. One reaction to such breaches can be to provide credit monitoring for one year. This is a very short amount of time to have such a protection. Those that have stolen the information, or those to whom they have passed it on, may hold it for much longer than a year before using it to steal your identity, commit credit card fraud, or worse in your name. If you have been a victim of a breach, check out some of the FTC’s resources on starting a credit freeze to protect yourself.

If you are considering Identity Theft protection services, research the firms that you are considering engaging and ensure you understand the services they will and will not provide. Also, read their privacy policies, because for them to deliver these services you must provide them with varying amounts of PII.

Protecting privacy is both your responsibility and that of those individuals and organizations that have information about you. Do everything in your power to be aware of how you personally can compromise your privacy and hold those organizations that you engage with accountable for their management, or mismanagement, of your personal information.

For More Information:

US-CERT Data Privacy Day Events

Online Trust Alliance Data Privacy & Protection website

Stay Safe Online website: National Cyber Security Alliance

Forbes, Data Privacy Day: Easy Tips to Protect Your Privacy

By the end of 2018 UNI will be requiring a higher level of security for your UNI email using a protocol called OAuth 2. If you use an application that doesn’t have this security today, it will not be able to connect the next time you change your CatID passphrase.

If you access your UNI email through a web browser (visiting uni.edu/email), no change is required and you will continue to access your email like you do today, but you will need to log back into your web browser.

If you use a mail application on your desktop or laptop, we recommend accessing your email through your web browser.

Do you use the Gmail app today or want to start using it? See our information on configuring your device using the Gmail app.

If you own an Apple device, you can also use the Gmail app.

Need further help or have additional questions? Experiencing an issue on or after the change? Submit an incident through Service Hub or contact the IT Service Desk at 319-273-5555.