Zoom meetings and events have grown significantly in importance over the past year as we’ve taught, learned, and worked remotely. One of the most important tasks you have as a meeting coordinator is ensuring your Zoom meeting is safe and secure for all attendees. Zoom has many options such as requiring a passcode for meeting access that are set by default in order to help protect your meetings from undesired intrusions and disruptions.
The default Zoom meeting configuration is just that, the default. There are additional options and settings available that can offer additional security for your Zoom meeting.
As you host meetings or events with Zoom, please consider the following points:
- Although your meeting will be configured to require a passcode by default, the passcode is embedded in the link that is provided. If you share your Zoom meeting link publicly, it will contain everything necessary for unwanted guests to join in.
- Consider using a waiting room and reviewing attendees before granting them admittance to the meeting.
- Do not share your Zoom meeting information publicly via social media or other such platforms. Consider instead, using the meeting registration functionality and linking to the registration page. Doing this allows you to review the list of registered attendees prior to the event and deny access to any you don’t recognize.
If you are hosting a large-scale, public, or other high profile event via Zoom (a virtual conference, a webinar, or something similar) we recommend that you work with Information Technology (IT) to ensure your meeting has the best possible combination of security and accessibility settings. Please contact 273-5555 or complete a Service Hub request by visiting https://servicehub.uni.edu and IT will work with you on your Zoom meeting or event.