Jan 29, 2026

Gemini Soon to be Available in Google Workspace Tools

Starting February 3, 2026, Google will begin rolling out closer integration between its Gemini AI and existing Google Workspace tools to eligible users within our UNI Google domain. This integration is designed to help you draft content, create visuals, and organize information more efficiently directly within the Google apps you use every day.

As always, when using AI tools, be cautious about the information you provide or upload and avoid sharing confidential or sensitive University data. Questions about appropriate use can be addressed by reviewing the University’s AI Technologies Guidelines and Procedures:

https://ai.uni.edu/ai-technologies-guidelines-procedures

What is changing?

Eligible users (current students, faculty, and staff) will now see the Gemini buttons and side panels in Google Docs, Slides, and Forms. These features function as a collaborative partner, allowing you to generate first drafts, brainstorm ideas, or summarize content without leaving your document.

Key Features & How to Use Them

Here is a breakdown of the new capabilities and where to find instructions on how to use them:

Gemini in Google Docs

Use the Help me write feature to draft emails, lesson plans, or articles in seconds. You can also use the side panel to summarize long documents or brainstorm ideas.

Guide: Write with Gemini in Google Docs
Guide: Collaborate with Gemini in Google Docs

Gemini in Google Slides

Create custom images for your presentations using simple text prompts or generate entirely new slides to build outlines quickly.

Guide: Create images with Gemini in Slides
Guide: Create slides with Gemini in Slides

Gemini in Google Forms

Describe the form you need (e.g., "RSVP for a department potluck") and let Gemini build the structure for you. It can also help summarize text responses after you collect data.

Guide: Create a form with Gemini

Data Privacy & Security

We understand that data privacy is a top priority for our community. These features are part of Google Workspace for Education, which means they come with enterprise-grade data protections.

Your content is not used to train Google's AI models.
Your data stays within our organization’s secure environment.
Learn more: Generative AI Privacy & Security in Google Workspace

Need More Information?

For a broad overview of how these tools fit into the educational environment, visit the Google Workspace for Education AI Overview.